KNCV Tuberculosis Foundation is looking for a
JUNIOR GRANT ADMINISTRATOR
38 hours per week / Duty station The Hague, the Netherlands
KNCV Tuberculosis Foundation
The Finance & Administration (F&A) division is responsible for management of all projects implemented by KNCV. This includes the daily management of all grant related project implementation and management of the project life cycle, including project development, project set up, work plan and budget preparations, project monitoring including financial monitoring and implementation in collaboration with partners as well as timely, complete and correct registration of transactions in the accounting system of KNCV Tuberculosis Foundation and related legal entities and for reporting to internal and external stakeholders. It also includes partner coordination and donor relationship management, The division keeps all partners informed about relevant matters, ensuring that internal operational procedures as well as donors’ policies are adhered to, and rules and regulations are being followed and all reporting requirements are met.
Furthermore, the division develops and supports the financial management system by means of operating an effective and efficient planning and control cycle, by designing and maintaining the administrative workflows and internal control procedures and by implementing and maintaining relevant IT applications.
Purpose of the position
The Junior Grant Administrator supports in the project administration of the (financial) transactions, monitors and analyzes progress, and generates project-based management information, including information for the financial reporting to the internal and external stakeholders.
Position in the organization
The Junior Grant Administrator is a member of the Finance & Administration division, reports to the Finance Manager and works closely with the Grant Administrators and Grant Managers.
- Checking and processing of monthly expense reports
- Monitoring and updating project related time allocation
- Updating core project information (reporting requirements, budget updates, forecast)
- Assisting in project administration and control
- Support in audit requests
- Analyze and report significant discrepancies in actual expenses versus budgets to the GA of the project
- Create invoices and post them
- Be in charge as GA of smaller and more simple projects
- Check, analyze and file financial reports from countries and partners
- Code invoices for proper budget allocation
- Gather up to date information of relevant donor financial rules, principles, and procedures
- Develop budget proposals for small projects
Skills and requirements
- Bachelors’ degree in Accounting or Business Administration
- Advanced knowledge with relevant financial software applications and Excel
- Basic grant management skills
- Knowledge of administrative procedures and financial accounting
- Experience in business and administrative processes and information flows in organizations
- Excellent verbal and written communication skills in English. One other language is an advantage
- Proactive, analytical, and flexible mindset
- Cultural sensitivity and excellent interpersonal skills
What does KNCV Tuberculosis Foundation offer?
- A 1-year contract with extension possibility
- An informal work atmosphere in an international environment where initiative is appreciated
- A highly motivated team of experienced, self-driven colleagues
- KNCV Tuberculosis Foundation has its own Employment Conditions Scheme.
Application and information
You can apply for this position, including a motivation letter, via the form below before 6 February 2023.
The position is based in The Hague, The Netherlands. Candidates need to have the Dutch nationality or a valid work permit for the EU.
If you have any questions, feel free to contact our HR Team in The Netherlands: +31(0)70-41672222 or mail to firstname.lastname@example.org.
KNCV Tuberculosis Foundation is an equal opportunity employer offering employment without regard to race, color, religion, sex, sexual orientation, age, national origin, citizenship, physical or mental handicap, or status as a disabled.