Procurement & Supply Chain Management (PSM) Technical Advisor Lilongwe, Malawi


KNCV Tuberculosis Foundation is looking for a fulltime:

Procurement & Supply Chain Management (PSM) Technical Advisor

Duty station: Lilongwe, Malawi


KNCV Tuberculosis Foundation

KNCV Tuberculosis Foundation is an international non-profit organization dedicated to the fight against tuberculosis (TB), the deadliest infectious disease in the world. KNCV is an international center of expertise for TB control that promotes effective, efficient, innovative and sustainable tuberculosis control strategies in a national and international context. Our multidisciplinary team of passionate TB professionals covers a broad range of expertise such as programmatic TB control, research, clinical management, social science, education, digital health and project management.

Over the past century KNCV has made a significant contribution to the successful fight against TB in The Netherlands, and since the 1970s, we have shared our knowledge and expertise with the rest of the world. We operate from a central office in The Hague in the Netherlands, a regional office in Central Asia and country offices in Africa and (central) Asia. KNCV raises funds from private, institutional, corporate, and government donors.

Challenge TB

KNCV is the lead partner in Challenge TB (CTB), the new USAID-funded 5-year global program to decrease TB mortality and morbidity in high burdened countries. We lead an international consortium with eight partner organizations: American Thoracic Society (ATS), FHI 360, Interactive Research & Development (IRD), Japan Anti-Tuberculosis Foundation (JATA), Management Sciences for Health (MSH), PATH, The International Union Against Tuberculosis and Lung Disease (The Union), and the World Health Organization (WHO).

The overarching strategic objectives of CTB are to improve access to quality patient centered care for TB, TB/HIV, and drug-resistant TB services; to prevent transmission and disease progression; and to strengthen TB platforms.

Purpose of the position

The PSM Technical Advisor provides high quality technical support to the NTP for the development of a procurement and supply chain management (PSM) strategic plan and the development and implementation of a capacity building plan for health facilities at all levels, from National, Zonal to District; for better pharmaceutical management.
Position in the organization

The PSM Technical Advisor reports to the Manager NTP but also participates in all CTB team meetings.


As PSM Technical Adviser you will:

  1. Review and update quantification of 1st line and 2nd line anti-TB drugs using QuanTB tool on quarterly basis, submit updated QuanTB files to the Global Drug Facility (GDF), prepare and place orders for anti-TB drugs in good time, monitor in-country stock status of drugs, update the national treatment protocols, and monitor expiry dates of current stocks through conducting physical inventories. In close consultation with the National TB Reference Laboratory, you will conduct periodic reviews of laboratory commodities quantification, monitor central level stocks, and prepare timely procurement orders through the PPM e-procurement platform (
  2. Oversee the distribution of all TB commodities through the Central Medical Stores Trust (CMST), and compile monthly stock status reports for presentation to relevant stakeholders, including the National Technical Working Groups (TWGs).
  3. Mentor the NTP Pharmacist in international procurement of drugs and health products. This will involve technically assisting the NTP pharmacist in responding mails from suppliers, global fund PPM and other stakeholders. The procurement function will also involve specification development, preparation of Scopes of Work for warehouse renovation and review of equipment specification with support from technical specialists.
  4. Be actively involved in preparations for phasing into Shorter Term Regimens (STR) and New Drugs for MDR-TB. This includes preparing guidelines and tools, and ensuring procurement and distribution of adequate drugs and supplies.
  5. Conduct region-wise peer review meeting of Pharmacy Technicians and district Drug Storekeepers to identify distribution and inventory management challenges at peripheral levels of health institutions. This will require coordination with regional medical stores, HTSS MOH, preparation of SCM presentation slides, preparing drug calculation worksheets etc.
  6. Receive, prepare custom clearance documents, and track the status of current procurement orders, and stocks on pipelines. This requires knowledge on drug registration status, drug donation guidelines and drug safety especially for the second-line drugs.
  7. Provide high quality technical inputs in Drug Management TWG formed under HTSS, Ministry of Health (MoH), and assist the NTP Pharmacist in planning and implementing PSM activities (e.g. supply chain training, TB spot check etc.) as planned under the Global Fund NFM (2018-2020) Grant as listed in the annual work plan of NTP.
  8. Assist NTP in addressing management action points identified through annual GDF Country Missions, GLC visits, and Global Fund Country Team and Local Funding Agents (LFA) comments.
  9. Assist national e-LMIS team at MoH to create a separate platform within the existing mechanism for monitoring anti-TB drugs and commodities. This requires thorough knowledge of different e-LMIS parameters such as max-min stock, physical inventories, stock outs, etc.
  10. Liaise with the Pharmacy Medicine and Poison Board (PMPB) of Malawi to initiate anti-TB drug quality assurance activities including support to develop sampling protocols, identifying WHO pre-qualified laboratories for quality testing and establishing at least one Pharmacovigilance center at central hospital in Lilongwe.

Who are we looking for?

The ideal candidate holds a Masters Degree in Pharmacy, and/or a degree in Logistics Management and Procurement.


  • A minimum of five years’ experience in supply chain management, especially in distribution of health or related commodities from National or Zonal or district level to points of distribution;
  • At least three years of experience of working in developing countries, including at least one long-term assignment that included work related to TB care and control;
  • Experience in public health programs, including specifically experience in designing and implementing supply chain systems in resource-limited settings, and a proven track record of impact/success;
  • High level of proficiency with Logistics software such as QuanTB, etc.

Behavioral competencies and skills:

  • Demonstrated flexibility and openness in responding to changing work priorities and environment;
  • Flexible and a team player;
  • Excellent oral and written communication skills in English.

What does KNCV Tuberculosis Foundation offer?

  • A full-time (40hours per week) fixed term contract for 12 months with the intention to extend to contract, depending on funding and performance
  • An informal work atmosphere in an international environment where initiative is appreciated;
  • A highly-motivated team of experienced self-driven colleagues;
  • The salary is dependent upon education and relevant working experience;
  • KNCV Tuberculosis Foundation has its own Employment Conditions Scheme.

Application and information

You can apply for this position via the form below before 24 January 2018. If you have any questions, feel free to contact our HRM Team in The Netherlands: +31(0)70-4167228 or Please note that our application procedure requires favorable recommendations from at least three professional references. Only shortlisted candidates will be contacted for interviews.