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Request for Proposals For Sub-award in Improving case management system for DR TB patients in Kyrgyzstan

USAID Cooperative Agreement No. AID-OAA-A-14-00029

Submit Questions to: bakyt.myrzaliev@kncvtbc.org

Submit Requests for proposals to: gulzat.sultanidinova@kncvtbc.org

Closing Date for Submission of requests for proposals: 5 July 2017

Managed by: KNCV Tuberculosis Foundation

Funded by: United States Agency for International Development

Introduction

KNCV Tuberculosis Foundation

KNCV Tuberculosis Foundation (KNCV) is an international non-profit organization dedicated to the fight against tuberculosis (TB) which is still the second deadliest infectious disease in the world. KNCV is an international center of expertise for TB control that promotes effective, efficient, innovative and sustainable TB control strategies in a national and international context. We are an organization of passionate TB professionals, including doctors, researchers, training experts, nurses and epidemiologists. We aim to stop the spread of the worldwide epidemic of TB and to prevent the further spread of drug-resistant TB (DR-TB).

Over the past century we have built up a wealth of knowledge and expertise, initially by successfully controlling TB in the Netherlands. Since the 1970s, we have also shared our knowledge and expertise with the rest of the world. We operate from a central office in The Hague in the Netherlands, a regional office in Central Asia and country offices worldwide. KNCV raises funds from private, institutional, corporate, and government donors.

Challenge TB

KNCV is the lead partner in Challenge TB (CTB) project, the current United States Agency for International Development (USAID)-funded five-year global project to decrease TB mortality and morbidity in high TB burdened countries. We lead an international consortium with eight partner organizations: American Thoracic Society (ATS), Family Health International (FHI 360), Interactive Research & Development (IRD), Japanese Anti Tuberculosis Foundation (JATA), Management Sciences for Health (MSH), Program for Appropriate Technology in Health (PATH), The International Union Against Tuberculosis and Lung Disease (The Union), and the World Health Organization (WHO).

The overarching strategic objectives of CTB are to improve access to quality patients centered care for TB, TB/HIV, and MDR-TB services; to prevent transmission and disease progression; and to strengthen TB platforms. CTB project includes TB control activities in 23 countries and several overarching core projects in multiple countries. For more information, see www.challengetb.org.

Challenge TB in Kyrgyzstan

Kyrgyzstan is one of the countries with the highest prevalence of MDR-TB, with growing numbers of extensively drug-resistant TB (XDR-TB) patients. There was previously no effective treatment available for MDR-TB within the country but current efforts by KNCV and partners are starting to change this.

In Kyrgyzstan Challenge TB focuses mainly on the provision of technical support by the KNCV/CTB country team, KNCV consultants from the Regional and Central Offices and external experts for introduction of the new TB drugs and shorter regimen for treatment of DR-TB. Since January 2017, the NTP started patients’ enrolment on new regimens. Taken into consideration that patients shall continue treatment in the closest ambulatories, the CTB project is planning to engage local organizations in provision of care and support, and particularly to the patients from key populations to ensure uninterrupted treatment.

Purpose of Request for Proposals

To ensure treatment adherence of patients enrolled on new regimens through engagement of local NGOs in care provision.

To achieve this purpose CTB project will support the non-government organization capable and able to provide care and support to TB patients and their relatives to ensure uninterrupted treatment. The selected NGO shall work on the following objectives:

Objective 1: Create an advocacy/patient counselling group based on peer-to-peer principle and aimed at return to treatment;

Objective 2: Increase awareness of DR-TB patients and their family members about prevention of TB infection and importance of adherence;

Objective 3: Deliver and observe treatment of DR-TB patients at home-based treatment in Bishkek city and Chui oblast due to their state of severity and family circumstances.

Target group:

  • DR-TB patients in Bishkek city and Chui oblast enrolled on shorter and individual regimens and receiving treatment at home due to their state of severity and family circumstances;
  • DR-TB patients in Bishkek city and Chui oblast enrolled on shorter and individual regimens who interacted treatment taking treatment and the member of their families.

Scope of Work:

Develop activity plan including M&E and detailed budget and get agreement from NTP. Agreed activity plan and budget should be submitted to CTB.

Implement approved activities plan. Activity plan should include activities supporting three objectives mentioned above.

Requirements for NGO:

1) Members of selected NGO should work on the principles of non-discrimination and confidentiality.

Timeframe

The work is expected to tentatively commence on the 1st of August 2017 and completed by the 30th of September 2017.

Application process

The proposal must be prepared in accordance with the instructions provided in the below section. Each organization shall submit only one proposal.

Issuance of this RFP does not in any way constitute an award or commitment on the part of the CTB nor does it commit to pay for costs incurred in the preparation and submission of proposal.

To ensure you receive modifications to the RFP, send an email to gulzat.sultanidinova@kncvtbc.org  requesting that your organization be put on the distribution list.

General guidelines for developing requests for proposals

Applicants shall consider the following guidelines for developing the proposal:

  • The proposal should address all activities under section ‘Scope of Work’.
  • Proposed activities described in the proposal should be for the proposed geographic area, e.g. Bishkek, Chui oblast, Karabalta etc.
  • Applicants can receive funding for similar activities from other donors. However, proposed activities must not be duplication of activities that are covered or planned under the other funding source, and the organization must make clear how the different funding sources will be used for distinct objectives or distinct geographic areas.

Eligibility criteria

The organization submitting the proposal should meet the following eligibility criteria:

  • Is a reputable local organization legally registered in the respective country/ countries.
  • Have demonstrated capability for TB field work.
  • Have demonstrated data management capacity.
  • Have demonstrated capacity to manage sub-award and/or contract funds
  • Have demonstrated presence and activities of similar nature in the proposed geographic area.
  • Possess financial/audit statements of last 3 fiscal years.

Budget and funding period

A budget should be added in the attached format. The budget should specify all staff levels and numbers needed full-time/part-time (FTE) %, equipment, maintenance, consumables, communication, transport, database set-up and maintenance. The following categories of cost should be used: salary and wages, fringe benefits, travel and transportation, equipment, supplies, contractual, other direct costs, indirect costs.[1] All items should be specified and justified.

Subject to the availability of funds and technical evaluation outcomes, KNCV intends to award one or more sub-awards to local partners under the CTB project. Funding amount for the sub-award will be up to a maximum of 13 000 USD for proposal.

Funding will depend on USAID funding for this project and therefore funding commitments can only be given for two months’ periods, with the intention to fund the complete period.

Questions and answers

Questions can be submitted to the following email address until a week before the application deadline: bakyt.myrzaliev@kncvtbc.org . Responses will be provided within three working days to all organizations that have shown interest to apply.

Request for proposals format

The proposal should be prepared in English. Applicants are requested to use A4 size paper, with single space, 10-point font Verdana. The proposal should not exceed six pages excluding the cover page.

The organization will develop a proposal which describes:

  1. Applicant information (name of applicant’s institute/ organization, name and title of contact person, mailing address, telephone (including mobile number), email address)
  2. Number and names of staff to -be -involved in this project, including their CVs
  3. Experience in TB/Health work, including:
    1. experience in working with districts and counties
    2. experience in data management
  4. Experience in working with the local medical office
  5. Specific proposal on how the activity will be managed

Evaluation criteria

KNCV will establish a Technical Evaluation Panel (TEP) to review and evaluate all proposal papers received before the deadline.  Only proposals that meet the eligibility criteria will be considered. The TEP will evaluate the proposal using the following criteria and scoring as described below. The TEP will assign maximum 100 points. Behind each item is the maximum number of points that can be obtained:

  1. TB/Health work experience, as specified above (35 points)
  2. Suitability of specific proposal, as specified above (35 points)
  3. Budget (30 points)

The organization that has been selected to collaborate for developing a full proposal and budget based on their proposal will be notified within one month after the closing date for submission.

[1] For an indirect cost rate: In accordance with the provisional negotiated indirect cost rate agreement (NICRA) allowable indirect costs shall be reimbursed: 1) on the basis of the negotiated provisional or predetermined indirect cost rates and the appropriate bases (NICRA) or 2) Sub-Recipient can budget an indirect cost rate which can be independent from KNCV’s indirect cost rate provided the following is in place: a) Job cost or activity based accounting system which accumulates indirect costs by pool (e.g. fringe benefits, overhead, indirect, general and administrative); b)Timekeeping system which supports direct and indirect costs; c) Cost policy statement which identifies base and pool, direct and indirect functions/costs; d) Timely (monthly) closing of books and records; and e) Financial statement audit and/or independent review of rates annually to attest to compliance the relevant USAID cost principles. This indirect cost rate needs to be approved by KNCV. For budget purposes, Sub-Recipient shall submit a substantiated indirect rate calculation and a confirmation that the above is in place to KNCV. Reimbursements will be made based on actual rates determined by an audit, if budgets allow.